> ## Documentation Index
> Fetch the complete documentation index at: https://docs.playaos.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Configure and manage your camp calendar

> Connect Google Calendar, choose or create a shared camp calendar, and use it to track upcoming events, birthdays, and travel.

PlayaOS uses a single shared **camp calendar** in Google Calendar as the source of truth for camp events. Once a super admin connects Google services and selects (or creates) the calendar, every admin can view upcoming events, create new ones, and sync member birthdays and travel dates from the **Admin → Calendar** page.

<Info>
  The Calendar admin page is locked until a camp calendar is configured. If your camp hasn't set one up yet, the page shows a prompt to a super admin to configure it in Settings.
</Info>

## Prerequisites

Before you can set up the camp calendar, the super admin who will configure it needs:

* A super admin role on your camp (only super admins can choose or create the camp calendar)
* A Google account with permission to create calendars or share an existing one with the camp
* The Google Calendar integration connected in **Admin → Settings → Integrations → Google Services**

Once Google Calendar is connected, the **Camp Calendar** panel appears on the Integrations page.

## Configuring the camp calendar

Navigate to **Admin → Settings → Integrations**. After connecting Google services, scroll to the **Camp Calendar** section.

You have two options:

<Tabs>
  <Tab title="Use an existing calendar">
    1. Open the **Select an existing calendar** dropdown. PlayaOS lists every calendar your Google account can write to, with the primary calendar marked **(Primary)**.
    2. Choose the calendar you want to use as the camp calendar.
    3. Click **Save**.

    The selected calendar becomes the shared camp calendar immediately.
  </Tab>

  <Tab title="Create a new calendar">
    1. Under **Create a new camp calendar**, enter a name (e.g., `Waffles & House 2026`).
    2. Click **Create**.

    PlayaOS creates a brand new Google Calendar in the connected account and saves it as the camp calendar.
  </Tab>
</Tabs>

After configuration, the panel shows the configured calendar name and a green check. To switch to a different calendar later, click **Change** and pick another calendar or create a new one.

<Warning>
  Only super admins can configure or change the camp calendar. Other admins see the configured calendar in read-only mode and an explanation that a super admin must set it up if it isn't configured yet.
</Warning>

## What "page lock" means

The **Admin → Calendar** page has two unlock conditions:

| Condition                                                           | What members and admins see                                                                           |
| ------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------- |
| Google Calendar is **not** connected                                | A prompt to connect Google Calendar in **Settings → Integrations**.                                   |
| Google Calendar is connected but **no camp calendar is configured** | A prompt indicating the page is gated and a super admin must configure the camp calendar in Settings. |
| Google Calendar is connected **and** a camp calendar is configured  | Full calendar UI: stats, create event, sync, and the upcoming events list.                            |

Until both checks pass, no events can be created or synced. This guarantees every admin in your camp is reading from and writing to the same calendar.

## Using the calendar admin page

Once configured, **Admin → Calendar** shows:

* **Stats** for the next 30 days — total events, synced birthdays, and synced travel dates.
* **Create Event** — add a one-off event directly to the camp calendar.
* **Sync** — push member birthdays and travel dates from PlayaOS into the camp calendar so they appear alongside other camp events.
* **Upcoming Events (30 days)** — a live list of everything on the camp calendar in the next month.

<Tip>
  Share the camp calendar with the rest of your admin team in Google Calendar so they can subscribe to it from their own Google account, even if they aren't the one who configured it in PlayaOS.
</Tip>

## Troubleshooting

**The Camp Calendar panel doesn't appear in Settings → Integrations.**
Google Calendar isn't connected yet. Connect it in the **Google Services** panel on the same page, then refresh.

**Non-super admins see "No camp calendar configured."**
A super admin needs to complete the configuration steps above. Other admins can't perform the setup themselves.

**The Calendar admin page suddenly shows the configuration prompt again.**
The configured Google Calendar may have been deleted or its access revoked. Have a super admin pick a different calendar — or create a new one — under **Settings → Integrations → Camp Calendar**.